Location
Guava Resort – Butere Town, Kakamega County
About Us
Guava Resort is a modern, fast-growing establishment in Butere Town, Kakamega County, offering exceptional accommodation, dining, and event hosting services. Our commitment to quality and customer satisfaction sets us apart in the region. We are looking for a Finance and Administration Assistant to join our team. Reporting to the Manager, this role is crucial for the efficient financial and administrative operations at
the resort.
Key Responsibilities
Financial Management1. Accounts Receivable
- Prepare and issue timely invoices for events, hall rentals, and other income sources.
- Collect payments for events and hall rentals, issuing serialized receipts.
- Manage deposits from cash, checks, and online payments, maintaining detailed records.
- Record all income received in QuickBooks or Excel spreadsheets daily and /or point of sale systems.
2. Accounts Payable
- Review requisitions from staff, ensuring all required documentation is in order.
- Process payments following proper authorization, generating payment vouchers.
- Post authorized expenses to QuickBooks or Excel spreadsheets daily and/or point of sale systems.
3. Cash Management
- Handle cash withdrawals from the bank or through MPESA and ensure secure storage.
- Disburse cash to staff based on approved requisitions, reconciling with respective staff members.
- Maintain the petty cash account, facilitating small payments and reimbursements, and preparing cash reconciliation statements.
4. Assist in preparing and analyzing financial statements, balance sheets, and profit and loss statements.
5. Process and reconcile invoices, purchase orders, and payments from customers and vendors.
6. Verify and post financial transactions to appropriate accounts in the accounting system.
7. Prepare and submit accurate and timely financial reports, including cash flow, aging reports, and
monthly/quarterly financial statements.
8. Assist with preparing and coordinating audits, ensuring compliance with accounting standards and
regulations.
9. Support payroll processing, maintaining employee records, calculating wages, and preparing payroll
reports.
10. Ensure compliance with tax regulations and assist in preparing and submitting tax filings, including statutory deductions like NHIF, NSSF, PAYE, and Housing levy.
Skills and Competencies
- A degree in Finance, Business, or a related field.
- CPA Qualification Part 2.
- Experience with QuickBooks accounting software is preferred.
- Proficiency in Microsoft Office.
- At least two years of experience in the hospitality/hotel industry is preferred.
- Strong analytical skills and attention to detail.
- Ability to meet deadlines, multitask, and adapt to changing priorities.
- Ability to work both independently and as part of a team.
- A self-starter with a strong desire to learn and innovate.